Case Studies

Optimisation of a closing process

Reducing low value-added tasks is a necessary action in the context of continuous process improvement. It allows for both cost reduction, but the ability to deploy forces to focus on higher value-added actions.

As part of the continuous improvement of its processes, our client’s Accounting department wanted to revisit its closing process to reduce low value-added work tasks (extractions, manual data entry, copy/paste, etc.) and redeploy efforts to the review and analysis of accounts.

BAKIA has put together a team of two experts: a Statutory Auditor with expertise in auditing of accounts and an expert in process optimisation.

BAKIA enriched its “PDT” methodology (Penalizing Daily Tasks) to meet the client’s challenges. In addition to the facilitation of PDT workshops, BAKIA also designed and facilitated workshops dedicated to the risks of quality shortfall and the identification of Tasks of Value.

The mission took place in 3 steps.

After having identified the numerous actors of the closing process (more than 20 people), we mapped the existing process from the initialization of the closing to the consolidation and presentation of the accounts.

We then conducted three workshops aimed at identifying PDTs, risks, Tasks of Value and solutions to remedy or implement them. At the same time, we conducted a Benchmark of auditing and analysis practices in 2 large companies.

Finally, after synthesising the hundred or so recommendations of the working group, we presented an action plan to the various bodies of the Accounting Department.

The mission was conducted from start to finish in co-creation with the client. The modelling of the closing process was done in the form of workshops with all the stakeholders. Together, they identified the problems, the cause of these problems and the solutions to remedy them. BAKIA’s work consisted of facilitating the reflection and capturing the ideas of the working group using clear visual supports.